Job Title: Office & Financial Manager

 

Baltimore Community Mediation Center (BCMC) is looking to fill the position of Office and Financial Manager. Please send resumes to Erricka Bridgeford at director@communitymediation.org. We are looking to fill this position by mid-late May, 2021.

 

Salary: $40,000 + benefits

 

Requirements:

  • Background in finance management

  • Experience in financial grant management

  • Proficient in QuickBooks

  • Proficient in Microsoft Outlook

  • Proficient in Excel

  • Attentiveness to detail and order

  • Readiness to be a team player within an organization focused on saving lives and creating peace in Baltimore.

 

Responsibilities for This Position:

 

Financial Management

  • Monitor the checking account regularly to ensure funds availability.

  • Compile quarterly and yearly financial reports, and use them to update BCMC budget, invoicing, or Quickbooks entries continually.

  • Conduct regular cash flow analysis, and recommend budget changes as needed.

  • Prepare financial reports for Board Meetings and work with Treasurer

  • Manage vendor files.

  • Invoice funders, training and research recipients/customers and track payments on a monthly basis to determine follow-up requests.

  • Deposit checks and cash on date received.

  • Ensure timely acknowledgement (thank you letters) of all donations.

  • Prepare workplace giving campaign applications (MCC, UWCM, UWNCA, CFC), promote campaigns, acknowledge gifts.

  • Work with auditor to coordinate yearly audits and taxes

 

 

Financial Grant Management

  • Work with Executive Director to develop budget for each grant.

  • Track all expenses according to grant and funder requirements.

  • Compile financial reports (monthly, quarterly, semi-annually, and annually) to accompany grant reports.

  • Submit financial reports using funders’ online software or paper forms.

  • Invoice funders monthly, quarterly, and annually.

  • Pursue timely payment of funder invoices.

  • Track cash flow according to payment timelines of each funder

  • Collaborate with ED on helping all CMM subcontractors to generate correct and timely invoices (consultants, Centers)

 

Bookkeeping

  • Enter payroll payments, taxes and allocations into Quickbooks according to Employee Expense Percentages by grant.

  • Use Quickbooks to write checks, invoice clients, post details, verify and allocate all financial transactions according to corresponding grants.

  • Troubleshoot problems with vendors.

  • Work closely with staff on reimbursements and receipt tracking.

  • Manage monthly financial files, including bills, invoices, receipts, deposits & bank statements.

  • Human Resources

  • Coordinate compensation, taxes and benefits for all staff.

  • Gather payroll information biweekly, including tracking staff hours and leave, and call in payments to outside vendor. Track payroll tax changes. Troubleshoot any problems.

  • Coordinate all insurance coverage (Workers Comp, D&O, General Liability, health insurance for staff).

  • Coordinate retirement fund for CMM staff, in collaboration with broker and vendor. Log payments in the vendor’s web-based system on a biweekly basis.

 

Other

  • Order supplies as needed.

  • Coordinate space usage.

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